This template applies the four-block method — THE THINGS, THE LINKS, THE STATES, THE NUMBERS — to a class school: music, dance, tutoring, yoga, sport. It's filled in for a community music school: the example shows how to describe enrolment season, the typical week and payments, without ever describing a screen.
The trade has two clocks: the year (enrolments, terms, payments) and the week (recurring classes, attendance). The template separates them: the enrolment carries the year, the class carries the week — and attendance links the two.
Filled with your vocabulary, this text briefs a developer — or is submitted as-is to Blueprint Maker, which turns it into an application plan you validate, then a generated application: database, screens, dashboard and demo data.
The template to copy
My business: community music school, 120 students, six teachers, individual lessons and group workshops. THINGS tracked: - Students (name, date of birth, parent contact if minor) - Teachers (name, disciplines) - Classes (discipline, teacher, day, time, individual or group, capacity) - Enrolments (student, class, school year, fee, payment status — paid, 3 instalments, pending) - Attendance (class, date, student, present or absent) LINKS: - An enrolment links a student to a class for the year. - Attendance is recorded per student at each class session. - A teacher runs one or more classes. STATES of an enrolment: trial, enrolled, suspended, ended. NUMBERS to see every week: - Today's classes with headcounts - Remaining seats per group class - Payments pending or late - Students absent two sessions in a row
Adapting this template to your school
- Your disciplines and formats: 30-minute individual lesson, one-hour group workshop, holiday intensive — describe your real formats, they carry different capacities and fees.
- The trial class: the "trial" state avoids the classic ghost — the student who came once, never enrolled, never followed up. The list of trials without follow-through is a ready-made win-back.
- Repeated absences: "absent two sessions in a row" is the drop-out signal — for a minor, a call to the parent; for an adult, a message. Simple retention.
- Punch cards: if you sell 10-session cards rather than school years, replace the yearly enrolment with a card and a draw-down — same mechanics as driving-school packages.
- Payments are tracked (paid, instalments, pending) but compliant invoicing and collection stay on your usual tools — the code being exportable, a developer can connect online payment if needed.